What you’ll accomplish:
Administration (approximately 60-80% of time)
· Prepare, format, organize and file both basic and detailed department reports, letters, expense reports, documents and meeting minutes on a daily, weekly, monthly and annual basis while adhering to specific deadlines
· Schedule and arrange facility rentals, travel bookings and catering
· Assist with new employee orientations where needed
· Process and track purchase requisitions and orders using SAP
· Collaborate with other Administrative Assistants to develop, revise and improve upon our administrative procedures
Operational Excellence (approximately 10-20% of time)
· Support the implementation of Operational Excellence tools and techniques, support their ongoing use, and quantify their results (e.g. 5S, problem solving, KPIs, Pareto, Manager-in-the-field, visual management)
· Effectively facilitate group problem solving sessions
· Identify or create key performance indicators to evaluate performance and encourage improvement
· Find opportunities for improvement and develop action plans to address them
· Actively connect with team members to encourage the use of OE strategies, tactics and tools
· Support teams by implementing and coaching the use of performance tools as needed to solve issues
· Maintain and refresh content on IMS & OE SharePoint sites as needed
· Promote and provide guidance on the use of Operational Excellence and Data Governance tools and techniques in Saskatoon Office
Records Management & Document Control (approximately 10-20% of time)
· Handle the receipt, printing, processing, and distribution of both electronic and hardcopy project documents for Mining Projects and Operations
· Record and track the movement of incoming and outgoing project documents
· Help the team locate physical and digital documentation and correspondence as needed
· Convert files to appropriate format and organize them as directed by the Project Managers or designate
· Share information with team by email, SharePoint or printed copies, as appropriate
· Download and upload project documents using various file-sharing tools and platforms
· Assist in the update and maintenance of department Quality documentation
v Embrace and support Operational Excellence efforts and OE Culture
v Comply with all Orano health, safety and environmental policies, practices and procedures
v Promote and adhere to Orano Canada’s values: Customer Satisfaction, Continuous Improvement, Respect and People Development, Cohesion and Team Spirit, and Exemplarity, Integrity, Responsibility
Qualities and skills we’re seeking:
· Grade 12 diploma
· Office Administration Certificate or Diploma is preferred
· 10+ years of relevant experience in Administration or an engineering environment
· Must possess excellent typing and computer skills – advanced proficiency in Microsoft Office Suite including
Word, Excel, PowerPoint, Visio and Outlook is required
· Experience using file-sharing software applications such as FTP sites and SharePoint is an asset
· Experience in SAP is considered an asset
· Organization and time management skills to coordinate efforts and meet deadlines
· Able to work independently and under pressure
· Able to make administrative and procedural decisions, and maintain confidentiality
· Willingness to embrace continuous learning and takes initiative
· Able to make assessments quickly and adapt to new situations
· Detail-oriented, particularly in terms of data and document organization and filing
· Must be able to maintain the confidentiality of the information handled
· Cooperative and collaborative with the ability to work as part of a team
· Effective communication skills
Work Location & Schedule:
· Saskatoon Corporate Office
· Monday to Friday, 40 hours per week
